The Staff Accountant supports Gift and Endowment Accounting operations by partnering with the Executive Director of Finance and Operations and other members of the Gift and Endowment Accounting team to ensure that donor contributions, and the corresponding deposits, are accurately and completely accounted for in the university’s general ledger system and are accounted for in accordance with generally accepted accounting principles. As a member of the Gift and Endowment Team, this position facilitates and maintains strong, collaborative relationships with all members of Development and Alumni Relations (DAR), Central Finance, the university’s business community as well as the university’s faculty, staff, and students.
The Gift and Endowment Accounting Team is a part of the Development and Alumni Relations (DAR) Finance and Operations Team. DAR’s mission is to engage Vanderbilt’s diverse group of families, friends, and corporations and foundations in the life and inclusivity of the university; to ensure an active and committed alumni community; and to encourage financial investment in Vanderbilt’s programs and scholarships.
Gift and Endowment Accounting specifically supports this mission by ensuring that donor financial investments in the university are accurately captured and reported in the university’s accounting systems. To this end, the team performs accounting related activities for all donor contributions to the university including the maintenance of the university’s unit accounting system and management of the university’s split interest funds. The Executive Director of Finance for Development and Alumni relations, provides direct supervision of the team. This structure allows for in depth subject matter knowledge and appropriate integration within both Finance and Development and Alumni Relations.
Duties and Responsibilities
- Perform daily reconciliations for daily gift deposits.
- Prepare weekly uploads to Oracle Cash Management to recognize DAR deposit activity.
- Coordinate with Central Finance to investigate DAR bank reconciliation items.
- Coordinate monthly accounting for Alumni Relations and other DAR deposit activities.
- Monitor, account for and report on gifts in kind.
- Create Oracle projects in PPM for new gifts and endowments and perform routine maintenance of projects as required. Coordinate project attributes with the Gift and Donor Services team.
- Create endowment IDs in Fundriver, the university’s unit accounting system, and coordinate with PPM project set-up.
- Coordinate GAEL maintenance with the Oracle Support organization for all new projects and endowments.
- Perform daily reconciliation to ensure that Advance posts accurately and completely to the general ledger and that all necessary activity posts accurately to Oracle PPM.
- Account for stock gifts and their proceeds.
- Prepares routine, monthly gift reporting to various university departments.
- Prepare routine journal entries ensuring adequate and complete documentation exists.
- Prepare other routine reconciliations and reports as needed.
- Assist with various reporting requests and ad hoc reporting and analysis.
- Performing other duties as assigned
- A Bachelor’s degree, or the equivalent, with an emphasis in accounting, finance or related field from an accredited institution of higher education is necessary.
- CPA or MACC/MBA is preferred.
- Skill in intermediate Excel, Word, and PowerPoint applications is necessary.
- Time management skills and the ability to work well in a team environment is necessary.
- Understanding of Enterprise Resource Planning (ERP) systems is preferred.
- Proven detail-oriented work style in collaboration with effective written and verbal communication skills is preferred.
- Ability to build and maintain effective working relationships with a range of people, understanding their needs and goals is necessary.
- Ability to work co-operatively with others as part of a team, as opposed to working separately or competitively, is necessary.
- Openness to change, adaptability, and the ability to work effectively in a variety of situations, with individuals or groups is preferred.
- Ability to understand and appreciate different and opposing perspectives on an issue is preferred.
- Strong interpersonal skills and the ability to develop and maintain relationships with key stakeholders is necessary.
- Ability to work independently, take initiative, manage multiple projects simultaneously, meet deadlines, and adapt to ever changing priorities are essential
- The ability to apply sound judgment in all situations is required, as are excellent organizational skills with a meticulous attention to detail
- Value the importance of equity as an organizational operating principle and be committed to equity, diversity, and inclusion.
Commitment to Equity, Diversity, and Inclusion
At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.
Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities, and protected veterans are encouraged to apply.
Job: Fiscal Affairs Professionals
Primary Location: United States-Tennessee-Nashville
Organization: 42211 – Advancement Services: Business Affairs
Unposting Date: Ongoing