This position is responsible for overseeing the Research Finance Team with a focus on providing administrative and financial support to university departments and Principal Investigators throughout the award life cycle.
As a key leader of the Research Finance Team, the Assistant Director maintains a close partnership with university research functions across campus as well as finance and accounting and is responsible for central oversight for project expenditures, financial reconciliation, report preparation, and award closeout. The Assistant Director has a holistic understanding of the award lifecycle and serves as a key training resource to the university related to post-award activities.
The Research Finance Team strives for excellence in providing support and oversight in administratively managing sponsored projects, monitoring associated financial compliance requirements in accordance with sponsor regulations and university policies, and providing analytical and cost accounting expertise to the management of Vanderbilt’s research enterprise. Research Finance includes the Research Financial Specialists that provide central oversight for project expenditures, financial reconciliation, financial reporting, and award closeout, the Research Accountants that perform invoicing, cash management and accounts receivable management, and the Data and Cost Analysts that perform cost accounting activities and institutional research reporting as well as award setup and effort certification compliance oversight.
Duties and Responsibilities:
- Responsible for the development of policies, procedures, and training related to central oversight of project expenditures, financial reconciliation, report preparation, and award closeout.
- Oversees the day-to-day operations of the Research Financial Team including review of project expenditures, financial reconciliation, report preparation and award closeout.
- Establishes goals and monitors performance objectives for optimal service delivery and efficient operations. Leads identification and development of high-performing staff.
- Identifies, envisions, and champions process improvements including system-based opportunities to best support Vanderbilt’s research enterprise. Works collaboratively with the Process and Systems Optimization Group, VUIT, and Accounting on fully utilizing system functionality and designing new functionality.
- Works collaboratively with top leadership in schools and departments on research administration compliance activities. Assists in support of Vanderbilt during audits performed by granting agencies.
- Assists in the reconciliation of grants project module in Oracle to the General Ledger
- Monitors and reviews cost transfers for appropriateness and works to reduce incidents of cost transfers
- Assists in the preparation of the schedule of Federal Awards and Schedule of Expenditures of State Awards for the annual financial report
- A Bachelor’s degree from an accredited institution of higher education is necessary.
- A Bachelor’s degree with an emphasis in accounting or finance is preferred .
- CPA or MACC/MBA is preferred .
- 5+ years of supervisory experience is preferred .
- Skill in advanced Excel, Word, and PowerPoint applications is necessary .
- Time management skills and the ability to work well in a team environment is necessary .
- Experience in higher education with a focus in research compliance and/or financial administration in a research university, academic medical center, or other organization subject to an externally regulated environment is preferred .
- Experience leading an organization and providing effective management to a diverse staff, ensuring that they are developing professionally and sustaining a high level of performance is necessary .
- Demonstrated performance in establishing and maintaining productive and collaborative relationships with a full range of internal and external constituencies is necessary.
- Advanced understanding of Enterprise Resource Planning (ERP) systems and General Ledgers is preferred .
- Proven detail-oriented work style in collaboration with effective written and verbal communication skills is necessary .
- Ability to build and maintain effective working relationships with a range of people, understanding their needs and goals is necessary.
- Ability to work co-operatively with others as part of a team, as opposed to working separately or competitively, is necessary .
- Openness to change, adaptability, and the ability to work effectively in a variety of situations, with individuals or groups is necessary.
- Ability to understand and appreciate different and opposing perspectives on an issue is necessary.
- Strong interpersonal skills and the ability to develop and maintain relationships with key stakeholders is necessary.
Commitment to Equity, Diversity, and Inclusion
At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.
Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.
Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.