$47,000 – $69,000 a year
Full Job Description
Pioneer Theatre Company (PTC) is seeking an experienced professional who can serve as its next Finance & Administration Manager.
Under minimal supervision, this position will be responsible for planning, organizing, managing and/or controlling all aspects pertaining to the accounting and finance functions of PTC. Areas include (but are not limited to) internal and external customer service; staff and financial management operations; invoicing; payroll; purchasing; P-card administration; collections and credits; budgeting; expenses; fiscal reporting; profitability; allocations; and taxation. This position acts as a catalyst to ensure continuity and quality of service and care to PTC, its partners, and its patrons.
This position is considered Category I: Mandatory and required on campus to support on-site operations. Employees hired into this category will typically be required to be physically located at the SLC campus if they are healthy and without COVID-19 symptoms but may have some flexibility depending on department needs.
1. Works with Managing Director in setting short and long-term budget and financial planning, estimating budgetary requirements for staff, space and equipment planning, and implementing special projects and policies.
2. Manages the development and implementation of financial goals and objectives, forecasts staffing, capital and operating budget needs in evaluating and reporting on market sensitivity, financial analysis, space utilization review, staff performance evaluation, etc. Forecasts, develops and implements policies and procedures in the areas of finance, staff management and budgetary goals and objectives that are consistent with University of Utah’s policies.
3. Tracks and manages compilations of data used to prepare budgets, accounts, coordinating appropriations while balancing University fund requirements and executes all required University accounting paperwork and processes, including year-end adjusted trial balances, journal entry transfers, purchase card reallocations, and the maintenance of personnel and non-personnel records for the theatre.
4. Responsible for the timely and accurate input of payroll information for full-time and part-time staff, including the theatre’s actors. In particular, must process payroll information for the timely weekly pay of Equity actors employed by PTC.
5. In partnership with the Managing Director, negotiates and executes all union contracts, pension and health weekly reports, and other required paperwork related to the employment of Equity actors.
6. Serves as chief liaison with the various theatrical unions (Actors Equity Association, United Scenic Artists, Stage Directors and Choreographers) in the filing of contracts and paying of pension and health contributions.
7. Works with the theatre’s independent auditors and University internal auditors to provide documentation necessary for the completion of audits.
8. HR liaison for PTC employees and the University’s HR services
9. Processes payments through Accounts Payable
10. Inputs budget information into the University’s budget system, EPM
11. Submits Personnel Action Forms (ePAFs) for PTC employees (in the case of new hires, job changes, pay increases, etc.), as well as increases fiscal-year increases through DMU.
12. Manages departments’ budgets, estimates budgetary requirements for special projects and oversees purchases and inventory.
13. Participates in University-wide committees to establish customer service standards and administrative plans and policies.
14. Develops departmental strategies consistent with the assigned departments continuous quality improvement program.
15. Ensures competency of staff through the development and/or presentation of educational programs and through on going staff performance evaluations.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Bachelor’s degree in Business, Accounting, Healthcare Administration, or a related field or equivalency; plus two years of related experience. Also required are a thorough knowledge of established accounting principles and practices; spreadsheet and database skills; knowledge of statistics and demonstrated analytical,problem solving, human relation and effective communication skills required.
An advanced degree, such as a Master’s of Business Administration, is preferred. Certain positions may require familiarity with hospital billing systems, Medicare and insurance reimbursement regulations, etc.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
MBA in accounting
An excellent understanding of finance, accounting principles, and budgeting
Type Benefited Staff Special Instructions Summary
University of Utah