Full Job Description
The Business Manager, under the direction of the Dean, and in collaboration with the Associate Dean will manage the College’s budget, proposing and implementing best practices for efficient use of funds. The Business Manager will, along with the Dean, ensure the leave reports and timesheets are accurate. The Business Manager will provide technical support in office platforms (Webex, Slate, Banner, for ex.) and administrative assistance to the Dean of the Albert Dorman Honors College through a range of high-level administrative and operational support. The Business Manager coordinates and oversees administrative planning for ADHC events, initiatives, and projects. The Business Manager coordinates and oversees all business services within the Purchasing, Accounts Payable and Payroll Departments. The incumbent will provide guidance to ensure that customer service, process efficiencies, and financial compliance are achieved in a professional and courteous manner. In addition, the Business Manager implements and maintains a system to manage and coordinate all interviews and track all applications, especially those related to pre-health majors.
– Under the guidance of the Dean, review and manage the ADHC budget, including operations, scholarships, and personnel, providing opportunities for most effective use of funds employing NJIT’s integrated Banner system including Banner Student and other Finance systems. – Approve all leave reports and time sheets for full-time, part-time, and student employees. – Initiate, organize, and implement systems and procedures to efficiently manage office operations and cyclical reporting. – Coordinate appropriate ADHC team members, in collaboration with the Associate Dean and Strategic Communications to produce high quality promotional and strategic materials for every aspect of the ADHC. – Collect and coordinate data, and prepare draft reports for national ranking surveys in coordination with the Office of Institutional Effectiveness and the Dean. – Implements and maintains a system to manage and coordinate all interviews and track all applications, especially those related to pre-health majors, including responding to inquiries and coordinating all applications and letters. – Coordinate office functions. – Retrieve quotes from vendors to optimize cost effectiveness of all ADHC spending. – Enter purchase requisitions for invoices with follow-ups. Prepare documentation for travel expenses for professional staff, including travel reimbursement forms. – Address incoming requests from faculty, staff, students, and prospective students via walk-in visits, telephone, email, and postal mail in collaboration with the Administrative Coordinator. – Effectively manage and store confidential, sensitive and proprietary information in both digital and hard copy format.
– Assist Honors Associate Dean as directed by the Dean. – Calendar management, arranging conference calls and meetings, compiling and disseminating meeting background information in support of the Dean – Ensures effective time management for the entire office. – Coordinate all local, domestic and international travel, including managing travel agendas and materials, preparing expense reports, reconciling expenses and keeping up-to-date with policies for travel and business related activities. – Perform other duties as requested to support the Dean.
Must abide by the university’s core values which include excellence, integrity, civility, social responsibility, diversity and communication. Successful performance of this position demands consistent demonstration of the following uncompromised performance characteristics: – Communication: Demonstrates the ability to clearly express ideas, thoughts, and concepts verbally and/or in writing, as appropriate to the position and task at hand. – Honesty and integrity above reproach, setting an example of professional and ethical propriety. – Mature initiative, demonstrating commitment to objective(s), and adaptability to environmental venues necessary to the success of the initiatives and objectives. – Customer focus: Focuses on one’s efforts on identifying and meeting internal and external customer’s needs in a manner that provides satisfaction for the customer, within the parameters of the position and the available resources, cognizant of departmental and /or University policy and authorized practices. – Continual learning capacity. – Strong creative problem solving skills and the ability to work effectively as part of a team as well as be an effective solution oriented contributor. – Organizational awareness: Understands the agendas and perspectives of others, recognizing and effectively balancing the interests and needs of one’s own group with those of the broader organization. – Achievement/Goal Orientation: Demonstrates a concern and aptitude for achieving or surpassing results against an internal or external standard of excellence, showing passion for improving the delivery of services with a commitment to continuous improvement. – Initiative: Evaluates, selects and acts on various methods and strategies for solving problems and meeting objectives within parameters of position before being asked or required to do so; self-directed rather than passively complying with instructions or assignments.
– Teamwork/Team Orientation: Willingly cooperates and works collaboratively toward solutions which generally benefit all involved parties; works cooperatively with others to accomplish departmental and university objectives. – The Honors College is a fast-paced, deadline oriented environment, candidates must be hard working, team-oriented individuals capable of taking direction and taking responsibility for the success of their areas. Applicant must hold themselves to the highest professional standards of integrity.
– Minimum of a Bachelor’s degree in computer science or equivalent. – Three years of related experience working in higher education or industry and/or supporting a senior executive. – Two years’ experience working in Honors education at the university level. – Demonstrated ability to prioritize multiple responsibilities to ensure deadlines are met. – Experience supervising student staff. – Proficient in Microsoft Office Suite (Word, Excel, PPT) and Google Suite (Gmail, Calendar, Drive, Docs, Sheets, Forms, etc.). – Proficient at using digital tools for web site content management, setting and supporting virtual meetings, and budget management. – Evidence of the use technology to create administrative efficiencies and an interest in staying technically current and mastering new software or university on-line systems. – Experience working with spend management, travel and expense management applications. – Experience working with Slate, Banner, and other university systems.
At the university’s discretion, the education and experience prerequisites may be excepted where the candidate can demonstrate to the satisfaction of the university, an equivalent combination of education and experience specifically preparing the candidate for success in the position. – Master’s degree preferably in a management related area (such as MBA), or bachelor’s degree and equivalent experience. – Highly organized with attention to detail. – Excellent communication, interpersonal, and customer service skills. – Demonstrated experience in dealing with confidential information with tact and discretion. – Ability to be active and work with little direction both independently and collaboratively. – Professional demeanor with a positive disposition and problem solving capabilities.
Special Instructions to Applicants:
Please provide cover letter, resume, and three references whom we may contact.