Senior Contracts and Finance Officer
ICF is growing and we seek a Senior Contracts and Finance Officer to support our work on the Demographic and Health Surveys (DHS) Program. If you have USAID experience managing procurement/subcontracts and have experience managing the financial reporting of USAID programs this may be the job for you!
*** This position is temporarily based from home due to the COVID-19 outbreak. We will continue to make decisions pertaining to office access based on public health directives and guidance, practicality, and overall business requirements.
What you’ll be doing:
Work closely with the DHS program director to support the multi-country DHS and other related contracts. Your tasks will including senior financial and contracts support, management of the project funding coming from multiple funding streams, development of financial reports to USAID and other donors, as needed, subcontracts and procurement oversight. You will report to the DHS director and supervise at least two finance and procurement staff
Contracts and Subcontracts Management
- Manage the contract and subcontracts on the program.
- Ensure the contract is compliant with USAID regulations, contract terms and conditions and is current on FAR and ADS requirements.
- Partner with program staff and assist them with all subcontracting processes, providing guidance on all subcontract related matters, from development of scopes of work, budget negotiations and subcontract modifications.
- Lead the process of obtaining USAID consent to subcontract, working closely with program staff to gather the necessary information. Write Memorandums of Negotiations (MoN) and Justifications and Approvals for Other Than Full and Open Competition (J&A) documents to be submitted to USAID.
- Oversee staff travel itineraries for adherence with contractual and FTR rules.
- Interface with ICF’s corporate Contracts and Subcontracts corporate departments.
- Interface directly with USAID on issues related to incremental funding from USAID/Washington and USAID Missions in developing countries as needed.
- Develop quarterly financial and baseline reports to USAID and answer USAID’s ad-hoc requests, which may include pipeline and accruals reports.
- Maintain the programs’ 250+ project codes organized by funding source and purpose.
- Prepare a monthly pipeline of project funding status and update and advise staff on status of their spending.
- Proactively identify financial issues before they become larger problems and identify and execute corrective actions.
- Assist staff on the preparation of country and work plan budgets, providing information on allowable and unallowable costs and checking budgets for accuracy.
- Provide budgeting support during cost to complete, budget updates, and budget revisions exercises.
- Review subcontractors’ invoices prior to payment.
- Coordinate and facilitate internal financial reporting on project performance to inform ICF’s monthly, quarterly, and annual financial reporting requirements.
- Develop systems and protocols for project staff with the intent of streamlining processes and increasing efficiency. Give presentations, develop manuals and guidance documents for project staff on issues related to contracts, subcontracts, and financial management.
- Manage and supervise procurement and financial staff.
- B.S. in Business Administration, Accounting, Finance, or related field; MBA or certification (CPA, CFA or CMA)
- Demonstrated financial management experience with large USAID projects.
- Management and oversight of multi-year, multi-million contracts.
- 5+ years of technical federal contracts management experience with international development projects.
- Current working knowledge of the Federal Acquisition Regulation (FAR) and USAID Automated Directives System (ADS).
- English proficiency (verbal and written) required.
- Knowledge of French, Spanish, or Portuguese preferred.
Professional Qualifications and Experience:
- Demonstrated ability to problem-solve, implement creative solutions, prioritize projects and meet deadlines.
- Experience working with minimal supervision and outstanding follow-up and follow-through.
- Strong writing and communication skills.
- Experience in setting systems and processes, highly organized, and high attention to detail.
- Advanced proficiency with MS Excel and MS Word.
Working at ICF
Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth. If you’re seeking to make a difference in the world, visit www.icf.com/careers to find your next career. ICF—together for tomorrow.
ICF is an equal opportunity employer that values diversity at all levels. (EOE – Minorities/Females/ Protected Veterans Status/Disability Status/Sexual Orientation/Gender Identity). For more information, please read our EEO & AA policy .
Reasonable Accommodations are available for disabled veterans and applicants with disabilities in all phases of the application and employment process. To request an accommodation please email firstname.lastname@example.org and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more about non-discrimination: EEO is the law and Pay Transparency Statement .
Rockville, MD (MD18)