Under general supervision, learns to (I) conduct fiscal studies to evaluate existing fiscal controls, accounting standards, accounting systems, financing requirements and/or legislative impact for the County or an agency; and (II) perform County-wide oversight duties and coordinate multi-agency fiscal programs/systems.
Each successive level in the Finance Analyst series is distinguished by scope of independence and responsibility. The level of the position within the series is commensurate with the complexity of the assigned tasks.
Finance Analyst I – This is the entry-level classification in the Finance Analyst series, where the emphasis is on learning the fiscal operations and processes in the assigned fiscal program area(s), and on conducting duties and responsibilities that are limited in nature. Initially, under close supervision, incumbents perform the more routine duties while learning the assigned program area’s fiscal policies, procedures, systems, operations and practices. As experience is gained, and over a period of time, incumbents will assume the increasingly responsible duties associated with the full journey level of the series; however, formal assignment to the journey level is at the discretion and approval of management.
Finance Analyst II – This is the fully experienced/journey-level classification in the Finance Analyst series, competent to independently perform the full range of duties assigned to the classification. Incumbents in this classification are distinguished from those in the lower level of the series by the performance of the full range of duties and the relative independence with which they perform their duties by applying their working knowledge of fiscal policies and procedures to different work situations, and referring only non-procedural questions to their supervisor.
Finance Analyst I: $31.71 to $43.36 per hour
Finance Analyst II: $2,818.66 to $3,946.12 biweekly
The Finance Analyst I is a Management non-exempt classification and eligible for overtime compensation. The Finance Analyst II is a Management exempt classification and not eligible for overtime compensation.
OPENING DATE: November 12, 2020
CLOSING DATE: November 26, 2020
Examples Of Duties
Duties at the I level are limited in nature, initially under close supervision, relate to routine tasks and include assisting and/or learning about the fiscal policies, procedures, systems, operations and functions in the Financial Reporting Division. At the II and Senior levels tasks are more complex and performed with more independence. Duties may include, but are not limited to the following:
- Serves as a team member, assists in evaluating work processes (I)/evaluates work processes (II), systems, and procedures for efficiency of workflow and conformance to principles of accounting, cost accounting, budgeting and auditing; functional areas of responsibility include, but are not limited to, manual and automated accounting systems, budget projection system, and e-commerce platforms; obtains input and feedback on system needs from appropriate parties; assists in the preparation of comprehensive evaluations, proposals and recommendations to executive management and advisory committees.
- Serves as a member of the team (I)/serves as a Team Lead (II), responsible for the development and implementation of processes and deliverables associated with system upgrades; participates in all functional areas of the project and contributes to the development and documentation of County-wide policies and procedures that will be implemented as a result of the upgrade.
- Serves as a systems administration team member responsible for executing and reconciling a variety of fiscal systems components/processes and modules such as fixed assets, procurement and budget processes.
- Performs daily and monthly system assurance and verification activities (I/II) in order to support the system.
- Learns to review and evaluate proposals (I)/reviews and evaluates proposals (II) from other County departments for new accounting systems; evaluates internal controls and security of new and existing automated accounting applications to ensure adherence to auditing standards; monitors the procurement, development, and implementation of new systems to ensure proper integration with other financial accounting systems or compliance with state standards.
- Works with systems analysis (I)/assigns and reviews the work of accounting and systems analysis (II) and programming staff in developing or modifying systems; assists in the preparation of user manuals and systems/code documentation (I)/prepares user manuals and systems/code documentation (II); interacts with centralized data processing staff to resolve issues and problems related to platforms, beta testing, and productions; conducts training on the system to end users (I)/develops and coordinates training programs for users.
- Assists departmental and Auditor-Controller staff (I/II) in the ongoing maintenance of the accounting information system; updates system indices, security, interfaces, closing activities, and parameters; conducts or obtains evaluations on system performance and makes modifications or adjustments as necessary.
- Performs other related duties as required.
- Conducts routine research (I), researches (II), collects and analyzes (I/II) revenue expectations and expenditure plans to determine short-term and long-term borrowing requirements; assists in the preparation of (I)/prepares (II) cash flow projections, variance analyses, cost benefit analyses, present value analyses, debt-ratio analyses, and financial data analyses affecting the County’s borrowing program.
- Compiles (I) and interprets (II) data on investment prices, yield, stability, and future trends using daily stock and bond reports, financial periodicals, securities manuals, personal interviews and other sources of information; develops charts, graphs and reports summarizing data (I/II) on current and short-term market trends in investment risks and economic influences affecting investments; assists (I) in the preparation of reports and presentations.
- Assists in the preparation of (I)/presents (II) recommendations on short-term borrowing and municipal borrowing techniques and strategies; confers with and provides (I/II) information to County departments and special district personnel about short-term markets and municipal borrowing procedures.
- Learns to (I) maintain (II) the Cash Projection System software; maintenance (I/II) includes monthly conversion of accounting information from the accrual to the cash basis and input of such information in the Cash Projection System.
- Assists in the preparation of (I)/prepares (II) Public Financing Authority financial statements using specialized software which includes the preparation of accruals, adjusting journal entries, variance analyses; creation of trial balances, balance sheets, income statements and cash flows statements; prepares the Management’s Discussion and Analysis and Supplementary Information section; and assists in the coordination of (I)/coordinates (II) the audit of these financial statements.
- Prepares note disclosures (I/II) for County Comprehensive Annual Financial Report (CAFR) including leases, long-term liabilities, Tax and Revenue Anticipation Notes payable and subsequent events related to financing activities.
- Journalizes debt accounting transactions (I/II), including monthly debt activity and yearly recovery of principal and interest from County departments that benefit from debt financed projects.
- Provides support (I/II) for County debt issuances; provides information for public disclosure and to credit rating agencies, and reviews relevant documents.
- Learns to establish and maintain (I)/establishes and maintains (II) liaison with rating agencies, bond counsel, and investment institutions to facilitate resolution of policy and legal issues pertinent to the development of the borrowing programs.
- Performs other related duties as required.
- Conducts routine research (I)/researches (II) and analyzes changes in legislation, Governmental Accounting Standards Board (GASB), State Controller’s Manual, Governmental Accounting, Auditing and Financial Reporting, Federal Office of Management and Budget (OMB) guidelines.
- Assists in evaluating (I)/evaluates (II) County-wide fiscal/accounting impact and preparing recommendations for (I)/recommends (II) policies, systems and procedures to implement the changes.
- Learns to advise and coordinate (I)/advises and coordinates (II) with departments/agencies on new accounting structure, classifications, internal controls and reporting requirements.
- Learns to evaluate and review (I)/evaluates and reviews (II) accounting policies and reporting systems for large County agencies or groups of agencies for compliance with regulations and reporting requirements.
- Evaluates and reviews (II) accounting policies and reporting systems for large County agencies or groups of agencies for compliance with regulations and reporting requirements.
- Assists in the oversight of (I)/oversees assigned County agencies’ financial activities including, but not limited to, reviewing and monitoring of budgets, reviewing and monitoring financial activities based on current trends and historical data; recommends adjustments (I/II), if necessary; ensures that the financial activities are in compliance with GAAP or GASB, and in accordance with existing legislation, ordinance or any Board actions.
- Assists in the preparation of the (I)/prepares (II) General Fund financial summary analysis report that includes quarterly variance analysis of budget versus actuals of the entire General Fund; reviews and authorizes (II) approval of financial management system documents such as journal vouchers and year-end accruals.
- Reviews and adjusts (I/II) raw data for Schedule of Expenditures of Federal Awards for the preparation of the Single Audit Report.
- Assists in the preparation (I/II) of the CAFR including preparation of the General Fund financial statements and corresponding reconciliations of fund balance, related trust entries, accrued liabilities, deferred revenues and other necessary adjustments; reviews, proofreads, and reconciles (II) draft CAFR for any discrepancies in amounts, calculations, totals, references, spellings, sources and general presentation prior to publication; reviews and reconciles (II) Department Budget Report of Revenues and Expenditures, a report supplementary to CAFR; prepares reconciliation (II) of County-wide inter fund transactions for consolidation to the CAFR.
- Reviews, proofreads and reconciles draft CAFR (I) for any discrepancies in amounts, calculations, totals, references, spellings, sources and general presentation prior to publication; reviews and reconciles Department Budget Report of Revenues and Expenditures (I), a report supplementary to CAFR; prepares reconciliation of (I) County- wide inter fund transactions for consolidation to the CAFR.
- Assists in the development of (I)/plans, schedules and coordinates (II) all aspects of the County-wide Annual Contract Service Rates, state mandated cost claiming and the Cost Allocation Plan processes.
- Reviews, analyzes and develops (I/II) information concerning County-wide cost accounting issues; evaluates (I/II) the appropriateness of bases and techniques used, integrity to the cost model, equitable allocation of costs, and maximum cost recovery from state and federal entities.
- Reviews agency claims to assess compliance (I/II) with Mandated Cost Manual, Cost Plan procedures and SB 90 guidelines.
- Assists in negotiating (I)/negotiates (II) the indirect overhead and support service costs billable by the County for state/federal grants and contracts.
- Regularly interfaces (I/II) with County agency/department fiscal managers and with state and federal auditors.
- Learns to review and make comments (I)/reviews and makes comments (II) or suggestions on Board Letters taking into consideration the fiscal impact of any recommendation therein and verifying corresponding mandates or legislations referred thereto.
- Interprets (I/II) new legislations or pronouncements released by authoritative bodies such as GASB, state and federal entities, ordinances and instructions.
- Performs other related duties as required.
These are entrance requirements to the examination and assure neither continuance in the process nor placement on the eligible list.
EDUCATION, TRAINING and EXPERIENCE:
Considerable education and experience which has led to the acquisition of the required knowledge, skills, and abilities.
The required knowledge, skills, and abilities can also be obtained by a Bachelor’s degree with at least eighteen (18) semester units of accounting coursework including an upper-division Managerial Accounting, and six (6) units of upper-division coursework in the business administration field
Finance Analyst I
Four (4) years of progressively responsible professional experience as an accountant, auditor, or analyst which included responsibilities for the evaluation of financial accounting systems, accounting program analysis, cost accounting models, debt service programs, or automated information systems.
Finance Analyst II
Five (5) years of progressively responsible professional experience as an accountant, auditor, or analyst which included responsibilities for the evaluation of financial accounting systems, accounting program analysis, cost accounting models, debt service programs, or automated information systems;
One (1) year as a Finance Analyst I for the County of Ventura.
NECESSARY SPECIAL REQUIREMENTS:
Must possess and maintain a valid California driver license.
Verification of the required college degree and college-level coursework is required. Transcripts or grade reports from an institute of higher learning recognized by the Council for Higher Education Accreditation which reflect the date your degree was conferred and passing grades in the required subject areas must be submitted to County Human Resources prior to the closing date of this recruitment. If you need additional time, contact the analyst to obtain additional time. If they are not submitted, your application will be screened out and you may not be allowed to continue in the process. Unofficial transcripts are acceptable.
PLEASE NOTE THE FOLLOWING: Applicants who attended a college or university that is accredited by a foreign or non-U.S. accrediting agency must have their educational units evaluated by an educational evaluation service. The result must be submitted to Human Resources no later than the closing date of this recruitment.
You must submit this documentation with your application, a hard copy with a paper application or a scanned copy as an attachment for an online application. If you submit a hard copy with a paper application, be sure it’s a copy. Whatever you submit will not be returned to you. To attach a scanned copy to an online application, use the Add Attachment(s) link in the Attachments section at the bottom of the page where you can edit the various sections of your application.
If the name on this documentation is different from the name on your application, include documents that show the name change.
Advanced training, as evidenced by a Master’s degree of Business Administration (MBA) degree, Certified Public Accountant (CPA) license, or Certified Information Systems Auditor (CISA) designation.
Knowledge, Skills, and Abilities:
Knowledge (I/II) of – operations, services and activities in assigned fiscal program area;
Generally Accepted Accounting Principles and Generally Accepted Auditing Standards; laws
and regulations affecting governmental financial operations; application of automated
systems for financial reporting and accounting purposes; fiscal monitoring and control
methods; budgeting methods, techniques and processes.
Skill (I/II) in – applying financial principles and regulations to assigned fiscal program area; reconciling financial statements; developing clear and concise fiscal reports, statements and related documents; use of computers and related technology including software applications specific to work performed.
Ability to – learn (I) to/perform (II) complex analytical and critical examination of fiscal operations and activities; exercise (I/II) sound judgment; understand (I/II) interrelationships among financial records and documents; analyze (I/II) financial/accounting data and draw (I/II) logical conclusions; analyze and evaluate (I/II) administrative and abstract accounting concepts and procedures; understand, interpret and apply (I/II) professional and procedural requirements; interpret and apply (I/II) professional principles and standards; evaluate and reconcile (I/II) financial data from
multiple financial accounting systems; communicate (I/II) effectively both orally and in writing; and establish and maintain (I/II) effective working relationships with those contacted in the course of work.
When Assigned to Systems
Knowledge (I/II) of systems analysis and design methods; computer application systems and development (I/II) procedures; fiscal operational processes and their relationship to (I/II) automated solutions; skill in learning to (I) manage/managing (II) data warehouse applications; skill in learning to (I) develop/ability to (II) develop, modify and implement (I/II) financial accounting systems; work effectively (I/II) with information systems staff as well as accounting staff; and train users (I/II) in the operation of the financial system.
When Assigned to Financing
Knowledge of (II) the County’s Debt Utilization Policy sufficient to learn (I) short-term and
municipal borrowing strategies and techniques, various types of financial instruments and methods of issuance; ability to conduct (I/II) statistical analysis of financial data, interpret data on investment prices, yield, stability, and future trends; learn to (I/II) work with rating agencies and bond counsel to resolve policy and legal issues; maintain good communication (I/II) with the financial institutions.
When Assigned to Accounting
Knowledge of (I/II) Federal Office of Management and Budget (OMB) circular A-87;
Comprehensive Annual Financial Report (CAFR) guidelines and processes; budgeting and project management methods and processes; cost accounting principles and processes; laws and regulations affecting governmental financial operations.
Applications must be received by the County of Ventura Human Resources in Ventura, California, no later than 5:00 p.m. on Friday, November 27, 2020.
To apply on-line, please refer to our web site at www.ventura.org/jobs. A paper application can be obtained by calling (805) 654-5129. Our address is County of Ventura Human Resources Division, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.
Note to Applicants: Sufficient information must be provided under the Education/Work Experience portions of the application and supplemental questionnaire to thoroughly and accurately demonstrate your qualifications to determine eligibility. A resume may be attached to supplement your responses in the above sections; however, it may not be submitted in lieu of the application.
NOTE: If presently permanently employed in another “merit” or “civil service” public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a “merit” or “civil service” style examination, then appointment by “Lateral Transfer” may be possible. If interested, please click here (Download PDF reader) for additional information.
SUPPLEMENTAL QUESTIONNAIRE – qualifying: All applicants are required to complete and submit the questionnaire for this exam at the time of filing. This questionnaire and may be used throughout the examination process to assist in determining each applicant’s qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in removal of the application from further consideration.
APPLICATION EVALUATION – qualifying: All applications will be reviewed to determine whether the stated requirements are met. Applicants meeting the stated requirements will be invited to continue to the next step in the recruitment process.
TRAINING & EXPERIENCE – 100%: A Training and Experience Evaluation (T&E) is a structured evaluation of the job application materials submitted by an applicant, including the written responses to the supplemental questionnaire. The T&E is NOT a determination of whether the applicant meets the stated requirements; rather, the T&E is one method for determining who are the better qualified among those who have shown that they meet the stated requirements. In a T&E, applications are either scored or rank ordered according to criteria that most closely meet the business needs of the department. Applicants are typically scored/ranked in relation to one another; consequently, when the pool of applicants is exceptionally strong, many qualified applicants may receive a sore or rank which is moderate or even low resulting in them not being advanced in the process.
In a typical T&E, your training and experience are evaluated in relation to the background, experience and factors identified for successful job performance during a job analysis. For this reason, it is recommended that your application materials clearly show your relevant background and specialized knowledge, skills, and abilities. It is also highly recommended that the supplemental questions within the application are completed with care and diligence. Responses such as “See Resume” or “Refer to Resume” are not acceptable and may disqualify an applicant from further evaluation. Applicants must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.
Candidates successfully completing the examination process may be placed on an eligible list for a period of one (1) year.
The eligible list established from this recruitment may be used to fill present and future Regular (including Temporary and Fixed Term) Extra Help and Intermittent vacancies. There is currently one (1) Regular vacancy within the Human Services Agency.
NOTE: If appointed at the lower level, incumbents may be promoted to the higher level without further examination upon meeting the minimum requirements, demonstrating satisfactory performance, and in accordance with the business needs of the department.
BACKGROUND INVESTIGATION: A thorough pre-employment, post offer background investigation which may include inquiry into past employment, education, criminal background information and driving record may be required for this position.
For further information about this recruitment, please contact Yvonne Martinez via email at Yvonne.Martinez@ventura.org or by telephone at(805) 654-3051.